Step 5: Review Itemized Prices and Freight
A useful quotation makes every cost and assumption easy to identify. Review the plant lines first, then packing, documents and freight, and finish with the complete amount and payment terms.
You provide
- Approved specifications and delivery destination
- Chosen packing and document scope
- Questions about any unclear price or exclusion
We confirm
- Unit prices and line totals
- Packing, document and freight charges
- Complete amount, validity and payment instructions
Before the next step
- Each quoted line matches the approved plant list
- Included and excluded costs are clear
- Freight assumptions and the final payable amount are agreed
Check each plant line before the grand total
The quotation should connect each plant name or item reference with its agreed size, quantity, unit price and line total. A line total is the unit price multiplied by that line’s quantity. Compare the offer with the approved specification sheet, including root or pot presentation and any selected specimen references. Ask about a difference before approving the quotation; an attractive overall amount is not enough if the size or quantity is unclear.
Identify packing and document charges
Review whether protection, cartons, supports, labels and preparation are already included in the plant price or charged separately. Do the same for the agreed document arrangements. If a charge is grouped, ask what that group covers. If a required item is still an estimate, ask what will confirm it and when. The quotation should distinguish confirmed amounts from items that may change after packed dimensions or final preparation are known.
Understand what the freight amount covers
Ask which route and receiving point the freight estimate uses, what transport mode is proposed and whether the calculation depends on preliminary weight or volume. Review the shipment origin and destination, any agent involvement and the delivery scope. Clarify whether destination handling, clearance, local delivery or other buyer-side charges are included or excluded. Agree the process for approving a revised freight amount before dispatch if packing measurements change.
Approve one complete written offer
Check the currency, quotation validity, proposed preparation schedule, complete payable amount and the payment stage or timing. Trial orders start at USD 200. For an agreed order total of USD 500 or less, PayPal, credit card or bank transfer may be used; above USD 500, payment is by bank transfer. Do not assume a sample plant budget also covers freight. Request a corrected written quotation whenever a plant line, packing choice or delivery arrangement changes.
Resolve questions before moving to payment
A practical approval reply states the quotation reference, the accepted revision and any remaining question. Keep the plant list, packing scope and freight terms together with that revision. Once the written offer is agreed, Step 6 confirms buyer details, the invoice and the supplied payment instructions. Payment does not replace this review; the approved quotation is the basis for preparing the order.
A quotation review you can work through
- Plant amount
- For each item: agreed unit price × quantity = plant line total. Add the plant line totals to obtain the plant subtotal.
- Additional agreed costs
- Add the packing, document and freight charges that the quote lists separately. Ask whether any of these are estimates awaiting final measurements.
- Complete amount
- Check the final payable total in the stated currency. Identify exclusions such as destination services or buyer-side charges according to the actual offer.
- Acceptance
- Confirm the quotation reference and revision, validity, payment terms, preparation plan and approval process for later changes. Ask for a revised offer if any line changes.