Step 6: Confirm the Order and Payment

Confirm the version you are accepting

Use the quotation reference and revision date to identify the offer you accept. Check plant quantities, specifications, packing format, document scope and the complete order amount again before the invoice is issued. If you change a variety, size, quantity or destination, request an updated written offer. Keeping a single approved version reduces confusion when the plants are prepared and the shipment information is assembled.

Check buyer and receiving information

Provide the buyer or company name, invoice information and a reliable contact. Confirm the consignee name, receiving address or agreed port details, and your importer or agent contact where relevant. Names used on shipment documents should be checked against the receiving arrangement. Tell us early if the billing party differs from the receiving party so the information can be reviewed before preparation or document work begins.

Use the payment option for the order total

Trial orders start at USD 200. For orders with an agreed total of USD 500 or less, payment can be arranged by PayPal, credit card or bank transfer. For orders above USD 500, payment is by bank transfer. The quotation or invoice sets out the final amount and applicable instructions. Our website starts an inquiry; the payment arrangement is confirmed with the team rather than through an automatic online checkout.

Follow the invoice and confirm receipt

Review the amount, currency, payment timing and recipient details supplied for your order. Ask the team to clarify unfamiliar or changed instructions before sending payment. Share the relevant payment reference so it can be matched to the invoice. A payment receipt from the buyer and a confirmed received payment are different stages; ask for the order’s payment status and the next preparation arrangements in writing.

Keep the order record together

Save the accepted quotation, invoice, specification sheet and packing or document notes together. The preparation stage should use that same approved record. Confirm the expected next update and who will receive it. Any later change that affects plant selection, cost or the dispatch plan should be discussed and recorded, allowing Step 7 to check the prepared order against a clear agreement.